Benefits:
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Department of Medicine has an outstanding opportunity for Administrator.
The Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Division of Rheumatology and the Division of Medical Genetics' academic and service units. The Division of Medical Genetics is currently comprised of 29 faculty, 55 staff and 5 medical trainee residents and 34 students in the Master’s degree Genetic Counseling Graduate Program. The Division of Rheumatology is currently comprised of 32 faculty, 13 staff/researchers, and 8 rheumatology fellows. The Administrator has the duties and responsibilities of a Chief Financial Officer and the Chief Operating Officer of the divisions. As the Chief Financial Officer of the divisions, the Administrator is responsible for all areas of financial planning and management. As the Chief Operating Officer, the Administrator is responsible for the overall operations, which includes support services, facilities, purchasing and inventory, information systems and security, compliance, medical education, human resources/academic affairs and marketing.
RESPONSIBILITIES:
STRATEGIC PLANNING
As the senior financial and administrative manager, the Administrator is responsible for developing and directing the long-range strategic business plan for the Divisions. This includes the preparation of business analyses, proposals, implementation plans for new programs, and the design and implementation of changes to existing programs including the research and industry-sponsored clinical trials enterprises. The Administrator is directly accountable to the Division Heads and the Vice Chair of Finance and Administration of the Department of Medicine for the successful accomplishment of these tasks.
PERSONNEL MANAGEMENT
The combined divisions have a total of 61 faculty, 68 staff, and 47 trainees. Because of continued growth, the Administrator must continually refine and develop a divisional administrative structure that provides the necessary level of support services needed for the division’s continued success. To that end, the Administrator oversees and supervises all staff and faculty HR activities for the division.
Each faculty member has a complicated portfolio of education, clinical, research, and/or administrative duties that requires knowledge and ability to navigate complex systems to manage faculty from recruitment to onboarding, promotion, all the way through to retirement.
Staff HR management involves mentoring PIs in developing and managing their research teams and coaching on performance management and other human resources actions with supervisors across the division.
Directly supervise a core staff team of 4-8 FTE.
FINANCIAL RESPONSIBILITIES
The Administrator manages and monitors a total budget of $25 million. To successfully accomplish this, the Administrator will:
Supervise the fiscal management of financial resources (e.g., clinical revenue, state funds, medical education funds, grants and contracts, clinical trials, and gift accounts) for the Divisions, including financial planning, budgeting and accounting functions of the academic and the medical service units.
Establish the divisional financial management policies, coordinate the preparation of regular financial reporting which is provided to the Division Heads and Leadership.
Oversee the planning, budgeting and accounting functions for the operating budgets, medical programs, and grant and gift budgets, applying appropriate stewardship of available funding streams.
Responsible for oversight of all sponsored research administration and industry-sponsored clinical trials ($18M/year) and the team handling this scope of work. This oversight includes: preparation and post-award management of research grants and contracts for the Division faculty and fellows.
Direct the process for the allocation of funding of faculty salaries.
CLINICAL PRACTICE
Oversee division professional billing ($8M/year) and the clinical revenue cycle in collaboration with UWP practice plans and medical centers’ executive leadership.
Develop, review and monitor physician productivity reports. Evaluate and oversee preparation of reports for Division Heads and the Vice Chair of Finance and Administration of the Department of Medicine as appropriate. Analyze and recommend action concerning clinical productivity and physician billing activities.
Coordinate with Revenue Cycle Manager to assure billing information and coding is correct to provide appropriate reimbursement for physician and facility/technical services.
Collaborate with Medical Directors to manage growth and facilitate expansion of medical services to meet patient demands.
SPACE AND FACILITIES ADMINISTRATION
The divisions have clinical, research, and clinical trials activities occurring at four different sites. The efforts at these various sites combine to equal over 30,000 square feet of occupied space including medical center, on campus, and off campus in leased space.
Management of space includes oversight of remodeling projects including development of design, implementation, relocation and coordination of the project. Design and develop a functional space plan for the division, allocate space, and coordinate the support services necessary to ensure the operation of the division’s facilities.
ADVANCEMENT
Develop and participate in fundraising initiatives to benefit the Divisions' various missions.
Responsible for developing divisional strategy, as well as working with the medical centers and UW Medicine on marketing campaigns and materials.
OTHER
Oversee and champion diversity, equity and inclusion efforts within the divisions.
Collaborate with medical centers for the biennial JCAHO credentialing review and other accrediting agencies.
MINIMUM REQUIREMENTS:
Master’s Degree in Health Care Administration, Business or related field. Minimum 3 years experience in a healthcare and/or academic environment and demonstrated success in the management of complex programs, activities or units.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS:
Experience managing multi-functional teams
Experience navigating dual reporting structures and prioritizing competing priorities
Leadership, management, collaboration, organization assessment
Demonstrated dedication to equity, diversity and inclusion.
Financial analysis
Strong oral/written communication
Team building
DESIRED:
Experience overseeing clinical trials
Systems expertise
WORKING CONDITIONS:
This position has on-site responsibilities and would be expected to be in-person at the South Lake Union and Health Sciences building locations. This position requires an individual who is organized; works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines. External deadlines imposed by Sponsored Programs, Medical Centers, Practice Plans, School of Medicine, University. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
$ads={1}
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
Department of Medicine has an outstanding opportunity for Administrator.
The Administrator is responsible for the administrative functions, financial management/planning and operational affairs of the Division of Rheumatology and the Division of Medical Genetics' academic and service units. The Division of Medical Genetics is currently comprised of 29 faculty, 55 staff and 5 medical trainee residents and 34 students in the Master’s degree Genetic Counseling Graduate Program. The Division of Rheumatology is currently comprised of 32 faculty, 13 staff/researchers, and 8 rheumatology fellows. The Administrator has the duties and responsibilities of a Chief Financial Officer and the Chief Operating Officer of the divisions. As the Chief Financial Officer of the divisions, the Administrator is responsible for all areas of financial planning and management. As the Chief Operating Officer, the Administrator is responsible for the overall operations, which includes support services, facilities, purchasing and inventory, information systems and security, compliance, medical education, human resources/academic affairs and marketing.
RESPONSIBILITIES:
STRATEGIC PLANNING
As the senior financial and administrative manager, the Administrator is responsible for developing and directing the long-range strategic business plan for the Divisions. This includes the preparation of business analyses, proposals, implementation plans for new programs, and the design and implementation of changes to existing programs including the research and industry-sponsored clinical trials enterprises. The Administrator is directly accountable to the Division Heads and the Vice Chair of Finance and Administration of the Department of Medicine for the successful accomplishment of these tasks.
PERSONNEL MANAGEMENT
The combined divisions have a total of 61 faculty, 68 staff, and 47 trainees. Because of continued growth, the Administrator must continually refine and develop a divisional administrative structure that provides the necessary level of support services needed for the division’s continued success. To that end, the Administrator oversees and supervises all staff and faculty HR activities for the division.
FINANCIAL RESPONSIBILITIES
The Administrator manages and monitors a total budget of $25 million. To successfully accomplish this, the Administrator will:
CLINICAL PRACTICE
Oversee division professional billing ($8M/year) and the clinical revenue cycle in collaboration with UWP practice plans and medical centers’ executive leadership.
SPACE AND FACILITIES ADMINISTRATION
The divisions have clinical, research, and clinical trials activities occurring at four different sites. The efforts at these various sites combine to equal over 30,000 square feet of occupied space including medical center, on campus, and off campus in leased space.
Management of space includes oversight of remodeling projects including development of design, implementation, relocation and coordination of the project. Design and develop a functional space plan for the division, allocate space, and coordinate the support services necessary to ensure the operation of the division’s facilities.
ADVANCEMENT
Develop and participate in fundraising initiatives to benefit the Divisions' various missions.
OTHER
MINIMUM REQUIREMENTS:
Master’s Degree in Health Care Administration, Business or related field. Minimum 3 years experience in a healthcare and/or academic environment and demonstrated success in the management of complex programs, activities or units.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
ADDITIONAL REQUIREMENTS:
DESIRED:
WORKING CONDITIONS:
This position has on-site responsibilities and would be expected to be in-person at the South Lake Union and Health Sciences building locations. This position requires an individual who is organized; works well under stress, and can juggle competing priorities. The position demands a flexible schedule and the ability to work long hours due to workload and deadlines. External deadlines imposed by Sponsored Programs, Medical Centers, Practice Plans, School of Medicine, University. Regularly required to attend meetings and respond to questions outside regular workdays and hours, including weekends. Meetings occur at multiple locations on and off campus and with external stakeholders. This position requires excellent communication skills and awareness of ethical and political ramifications of decisions. A grasp of the overall mission and objectives of the department within the UW School of Medicine is essential. The individual must be self-motivated, and able to work collaboratively as well as independently.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
$ads={2}
